Modernizing DC’s Sexual Harassment Policy

by Muriel Bowser, Mayor, Washington, DC

Amid the much-needed and continuing conversation on sexual harassment across the country, my team and I undertook a deeply introspective and forward-looking review of the District of Columbia’s sexual harassment policy.

The Challenge. I hope that our policy and program of trainings, reporting, and remediation inspire action by other cities, corporations, universities, law firms, non-profit organizations, and other governmental employers. Indeed, I challenge other leaders to create a culture of respect, to rearticulate norms against sexual harassment, to empower their workforces to report unwanted and harassing sexual conduct, and to establish effective remedies for sexual harassment. While sexual harassment does not only victimize women, taking strong action to combat harassment will in turn help to empower women, a cause near and dear to my heart.

On December 18, 2017, I signed an updated Mayor’s Order on sexual harassment that clearly defines sexual harassment, reporting, protections, defenses, and available training. While grounded on principles found within the District of Columbia Human Rights Act of 1977, this new policy is in line with current laws, technology, culture, and workplace dynamics. All District Government employees have received a copy of this policy and clear guidance that sexual harassment is strictly prohibited in District government.

Start with Norms. It’s the job of all leaders to articulate norms and values. Simply put, the District government does not tolerate any form of sexual harassment in the workplace. Sexual harassment is recognized as one of the most unjust, demeaning, and demoralizing examples of workplace misconduct. Sexual harassment violates our values; we take all claims of harassment seriously; and we remain committed to providing a safe working environment for all employees. Our new policy will assure our team members that we value their commitment to public service and make clear that if they are sexually harassed, we will do right by them.

Embedding Anti-Sexual Harassment Policy in A Culture of Equality and Respect. The best preventative measure to combat sexual harassment is for the workplace to be a place of respect for all persons, at all times. We seek to serve the residents of the District of Columbia, a mission that is compromised whenever and wherever sexual harassment occurs. Sexual harassment disrupts workplaces, distracts people from their work, and drives good workers from the workplace. Vigilance against sexual harassment is required from all of us – employees, supervisors, legal counsel, human resource officers, all the way up to me and the head of any organization. Our new policy is embedded in a deep culture of respect for women in the workplace, human rights for all, and a commitment to continuously improving equality and opportunity for all persons.

Throughout my administration and across the District, we have promoted equality and opportunity for our employees and the residents and visitors we serve. I’m proud that the Mayor’s Office of Talent and Appointments, the office through which I make executive appointments and appointments to boards and commissions, recruits talent equitably, not only along gender lines, but also across a range of other domains such as sexual orientation, race, and ward of residence. Our department of Human Resources has leaned into deeper causes of pay inequity and we now ban setting pay in the District government based on past salaries, a practice shown to compound pay inequity for women. The Department of Forensic Sciences, headed by Dr. Jenifer Smith, recently eliminated the backlog in testing rape kits – a win for women’s equality in criminal justice. Our human rights law encompasses a much more comprehensive list of protected classes than federal law enumerates; some of these protected classes overlap with and reinforce our laws against sexual harassment, as for example, by banning discrimination based on sexual orientation, gender identity or expression, and personal appearance. Laws and practices like these, spanning the work of government, work in harmony to create a culture of respect that should reduce sexual harassment in the workplace. I often say and I truly believe that we are not strong simply because we are diverse, but because we embrace our diversity and work together to ensure our workplace is safe and respectful for all.

Defining Quid Pro Quo and Hostile Environment Sexual Harassment with Examples. Thanks to the #MeToo movement, everyone should know that sexual harassment can take many forms. We also know that victims have often been silenced, felt ashamed to say they had been harassed because they felt they did something wrong or feared retaliation. My Mayor’s Order lists numerous examples of conduct that can constitute sexual harassment – providing clear warning to people of what conduct is over the line, and empowering victims to name what they have suffered as sexual harassment. Importantly, it also provides that conduct that once was welcome can become harassing and unwelcome, and that if someone says stop, it means stop. If someone has gone out to dinner with a boss, such acceptance of an invitation does not mean she or he has consented to a sexual encounter, and if she or he says no, no means no.

The policy recognizes that sexual harassment not only befalls women and is not only perpetrated by men: it recognizes that men may be victims, and people can be harassed because they are gay or transgender. It prohibits sexual harassment by people of the same sex or perceived sex.

The law in this area has developed over the years, and continues to develop. While we cannot expect all employees to keep up with the various fact patterns where courts, mediators, and human resources and human rights departments have found practices to constitute sexual harassment, we can ensure that established legal findings are integrated into our policy. For instance, courts have long recognized that even when a workplace relationship is consensual, the workplace still may be infected with sexual harassment. If a “paramour preference” is given to someone in a sexual relationship, to the detriment of someone else, the workplace may be tainted with sexual harassment. Our policy directly addresses this legal issue and lists paramour preference as a type of conduct that may constitute sexual harassment. Colleagues should feel comfortable lodging a report that the best projects or promotion opportunities have gone to the romantic partner of the supervisor.

Likewise, the new policy also informs employees straightforwardly that sexting and sending unwanted, suggestive messages are now included in the District’s list of unacceptable behavior.

Government of course interacts with the public at every stage, and the policy informs employees that they cannot sexually harass members of the public, or contractors, or grantees; by the same token, they are protected from sexual harassment by such persons. Enduring sexual harassment, simply put, is not part of government service.

Trainings, Investigations, Consequences. We are requiring that all 30,000-plus District Government employees complete, and be tested on, an interactive, online sexual harassment training immediately; that all new employees have sexual harassment training as part of the on-boarding process; and that each employee take a refresher course every two years. We are mandating advanced in-person training for supervisors, and conducting special trainings for our agency general counsels.

Procedurally, my new policy requires each agency to have a dedicated individual competent in Equal Employment Opportunity laws to review, investigate, and report findings of sexual harassment claims within 60 days of a claim being made. The reporting procedures detailed in the new guidance go through individual agencies, their General Counsels, all the way up to the Mayor’s Office of Legal Counsel. No agency reporting to me can sweep allegations of sexual harassment under the rug. Only with centralized reporting of allegations will we be able to understand whether we have problem employees, problem departments, or problem agencies. Allegations of sexual harassment may continue to be resolved at the agency or department level, but without centralized reporting, we could lose track of important trends.

As I write this, posters are going up in workplaces throughout the government, letting employees know where they can report sexual harassment. Employees have options as to where to make reports. When reports are made to the agencies, they will take timely action to review, and if necessary, remedy the situation. The new and clarified agency processes do not change the current legal right for victims to file a claim with the Office of Human Rights or in court.

As the #MeToo movement has demonstrated, many victims had no place to turn or did not understand the process for seeking redress. I expect that as a result of the expanded awareness, trainings, investigations, and personnel actions, milder examples of unwelcome behavior will be called out and workplaces will be less coarse. We’ll be sure that what’s “fun” for some is actually fun for all. Perpetrators of serious or repeated acts of sexual harassment will lose their jobs.

Due Process. The policy is fair to those accused of sexual harassment. They have a chance to respond to allegations. They can have counsel or representation. Employees at the brink of being fired for some non-discriminatory reason cannot cry “I’m being sexually harassed!” and keep their jobs; nor can someone be fired without an investigation and a finding. Investigations are kept confidential – for everyone’s sake – to the greatest possible extent.

Call to Action. Let’s take this cultural moment to build on the momentum of Facebook posts, the brave telling of personal stories for the first time, hashtags, and the dramatic visual spectacle of the black ball gowns at the Golden Globe awards. Leaders, I challenge you to refresh your policies, re-articulate your norms, and establish clear procedures for reporting. Make sure you’re doing what you can to make our work environment places of respect, free from sexual harassment. Lawyers at ACS, can you ask your clients whether they’ve updated their sexual harassment policies, trainings and procedures? Can you offer to help? Let’s translate well-deserved cultural rage into long-lasting change.

At #HypocrisyHearing, Grassley Shows He Can’t Stop Breaking His Word on Blue Slips

by Christopher Kang, ACS Board member and Former Deputy Counsel to President Obama

The Senate runs on trust.

Senator Patrick Leahy, as the Senate’s most senior member, knows this better than anyone. So last June, I took heart when he said, with respect to Judiciary Committee Chairman Chuck Grassley and blue slips on judicial nominations:

“He told me he was going to follow the same procedures as chairman. And I take him at his word.... I’ve known him for over 30 years. He’s never broken his word to me.

Last October, Senator Leahy reiterated, “Chairman Grassley has told me he will respect the blue slip tradition, just as I did. I trust him to keep his word.”

This wasn’t just Chairman Grassley’s word in a private conversation among Committee leaders. In 2015, Chairman Grassley wrote an op-ed in the Des Moines Register, stating:

“For nearly a century, the chairman of the Senate Judiciary Committee has brought nominees up for committee consideration only after both home-state senators have signed and returned what’s known as a “blue slip.” This tradition is designed to encourage outstanding nominees and consensus between the White House and home-state senators. Over the years, Judiciary Committee chairs of both parties have upheld a blue-slip process, including Sen. Patrick Leahy of Vermont, my immediate predecessor in chairing the committee, who steadfastly honored the tradition even as some in his own party called for its demiseI appreciate the value of the blue-slip process and also intend to honor it.

And while Chairman Grassley did enforce blue slips during the Obama Administration—preventing 9 Obama judicial nominees from receiving a hearing—last November, he broke his word.

He held a hearing for Minnesota Supreme Court Justice David Stras, even though both home-state Senators had not signed and returned their blue slips—the tradition he described in his op-ed.

Perhaps a little chastened because he had given his word that he would respect blue slips, Chairman Grassley announced his reversal in the Senate’s closing moments before it recessed for Thanksgiving, hours after the last vote had been called.

And he tried to cover his broken promises with a new blue slip policy: “I won’t allow senators to prevent a Committee hearing for political or ideological reasons” but if a colleague “was not adequately consulted by the White House, [that] would be a legitimate reason for withholding a blue slip.” (emphasis added)

Now, he has broken this word, too.

Last Friday, just hours before the government shut down, Chairman Grassley announced that he would hold a hearing for Michael Brennan for the U.S. Court of Appeals for the Seventh Circuit.

He gave no explanation or defense--merely updating the list of witnesses for today’s hearing on the Committee website—but it has been clear that Senator Baldwin was not adequately consulted about Brennan’s nomination.

As Senator Baldwin has said:

President Trump has decided to go it alone and turn his back on a Wisconsin tradition of having a bipartisan process for nominating judges…. I am extremely troubled that President Trump has taken a partisan approach that disrespects our Wisconsin process.”

For example:

Contrast Trump’s bad faith with how the Obama administration tried to fill this very same vacancy:

  • From 2011 to 2012, Senators Kohl and Johnson were unable to agree on establishing their Wisconsin Federal Nomination Commission, and the Obama administration declined to nominate anyone without both Senators’ support.
  • In 2013, Senator Baldwin succeeded Senator Kohl, and she and Senator Johnson started by filling two district court vacancies, to build trust before turning to the circuit court vacancy. The Obama administration deferred to their schedule.
  • In 2014, the Commission began considering applicants and interviewed Don Schott in November. Even though Schott received the requisite five votes, the Commission was unable to produce enough finalists, and the Obama administration waited six months before Senator Baldwin’s office provided Schott’s name.
  • In June 2015, vetting of Schott began. Even though that vetting was completed by September, the Obama administration waited two more months so that Senator Johnson’s staff, and then Senator Johnson himself, could interview Schott before nomination.

In November, Chairman Grassley said, “The White House has an obligation to engage in good-faith consultation with home-state senators. I won’t allow the White House to just steamroll home-state senators.”

But now, he just can’t seem to keep his word on blue slips.

Not his word on the Senate floor.

Not his word to his constituents in his op-ed.

Not his word to his fellow Senator whom he has known since his first day in office nearly 40 years ago.

The judicial confirmation process is broken because the trust has been broken. The Brennan nomination is Chairman Grassley’s last chance to repair that trust and restore the blue slip before it is abolished once and for all.

Reflections on the Passing of a Great and Good Man, Judge Milton Shadur, 1924-2018

Milton Shadur, the great jurist, lawyer and role model for how a person’s life should be lived, has died at age 93. The legal world has lost a true giant. And I have lost a great former employer, law partner and friend for almost 60 years.

In 1960 I was living in New York City when the sudden and premature death of my father necessitated a return to my native Chicago. I was fortunate to receive several offers of employment, one from a corporation willing to match my relatively high New York-level corporate salary.

For understandable reasons, the offer to become an associate from Goldberg, Devoe, Shadur & Mikva was significantly lower. However, having been interviewed by Milt Shadur and Ab Mikva, I did not hesitate to accept that firm’s offer because it promised that in our small firm I would be working closely with Milt. At a relatively young age, Milt had attained almost legendary fame in the Chicago legal community. First, for his amazing, unparalleled academic record at the University of Chicago Law School. Then, for his legal brilliance as a practitioner; and finally, for his important “pro bono” accomplishments. These include participating in the establishment of the Chicago Legal Assistance Foundation and Chicago Lawyers Committee for Civil Rights Under Law.

From early 1961 until 1980, when he became a judge in the U.S. District Court for the Northern District of Illinois, I had the good fortune of interacting with Milt on an almost daily basis. His kindness, community concerns and astounding legal acumen were an inspiration to his partners. Many of my own “pro bono” opportunities were a result of assuming part of Milt’s overflow, since requests for his “pro bono” involvements considerably exceeded any single lawyer’s capacity.

When Milt moved to the federal court in 1980, he presided over many important community-wide cases. These included his oversight of the Chicago public school desegregation efforts and alleviating the severe overcrowding in the Cook County jail. His concern for the rights of racial minorities was an extension of his earlier “pro bono” private practice, where he had been one of the original attorneys in the famous Gautreaux case, which successfully challenged and put an end to Chicago’s infamous public high-rise segregation.

Milt was sought after and served as a judge by invitation in a number of U.S. Judicial Appellate Circuits. His reputation for legal brilliance and judicial temperament was attested to in the annual judicial ratings conducted by various bar associations. His reputation for opinion productivity was legendary. He was acknowledged to be a mentor to many of the younger Northern District judges. Also, he worked diligently almost to the date of his death in early January. The preceding December, Milt sat proudly on the bench in the U.S. District Ceremonial Courtroom to receive the Chicago Bar Association’s Lifetime Achievement Award, while a parade of his fellow jurists and many of his more than 70 former law clerks extolled the amazing accomplishments of this great and good man. No wonder that he was among the earliest recipients of the American Constitution Society’s “Chicago Legal Legends” Award—reflecting a long and wonderful life which he shared with “Eckie,” his beloved wife of more than 70 years.

*Chicago Lawyer Chapter Board of Advisors member Ronald S. Miller, one of the founders of the Chicago Legal Legends Luncheon, has written the reflection below on the occasion of Judge Milton Shadur’s passing. Judge Shadur was a pillar of the Chicago legal community, and was honored as one of the very first Chicago Legal Legends.

Photo credit: Chicago Bar Association/Bill Richert

How a Supreme Court Case About Email Can Impact Law Enforcement Practices Around the World

Over 300 U.S. and European lawmakers, civil liberties organizations, media organizations, computer science professors, U.S. and international legal academics, and companies urged the Supreme Court last week to protect privacy rights in the countless emails, chats, and other online communications that cross international boundaries.

In all, 23 amicus briefs were submitted in support of Microsoft’s challenge to a U.S. warrant requesting the company to turn over emails stored in Dublin, Ireland. The Electronic Frontier Foundation (EFF) signed onto a brief with the American Civil Liberties Union, Brennan Center, Restore the Fourth, and R Street Institute.

The stakes for user privacy in the court’s decision are extremely high. The U.S. government is attempting to overturn a Second Circuit decision holding that police cannot use U.S. warrants to compel U.S. Internet companies to disclose users’ email and digital content stored outside the United States. The appellate court reasoned that this extraterritorial application of a U.S. warrant would exceed the process Congress created — the Electronic Communications Privacy Act (ECPA) — to protect people’s privacy while allowing law enforcement access to emails. The case is titled United States v. Microsoft, and is often called “the Microsoft Ireland case.”

The U.S. government’s unilateral approach to obtaining Microsoft users’ emails would bypass the international procedures that it has previously agreed to. Specifically, the U.S. has signed treaties with 65 individual countries and the European Union, called Mutual Legal Assistance Treaties (MLATs), that enable the U.S. to apply to foreign governments where evidence of a crime is located, and ask that country to assist in collecting the evidence under its own privacy laws. The countries the United States has partnered with can similarly request that the U.S. Department of Justice help them collect evidence stored in the United States. Under MLATs, foreign countries must follow the privacy rules established by U.S. law, including the requirement under the Fourth Amendment that law enforcement obtain a warrant to search and seize content. These MLATs recognize the importance of other countries’ privacy and human rights laws. Ireland has advised the U.S. Supreme Court that it believes the MLAT process is the most appropriate means for the U.S. government to obtain the emails that Microsoft stores in Ireland.

To evade using MLATs, and get around the fact that U.S. warrants typically do not have international reach, the U.S. government is arguing that a Fourth Amendment search and seizure only occurs when Microsoft, within the United States, delivers emails to officers of the U.S. government. That is simply not the case. If Microsoft copies or moves data from Ireland to the United States on demand from the U.S. government, that is a search and seizure, and it occurs abroad. As the amicus brief EFF joined states:

Furthermore, the Government’s argument that such collection and copying does not “expand[ ] [Microsoft’s] authority over those emails” (id.) ignores that it does expand the government’s authority over them. A government-directed exercise of dominion over an individual’s private communications, by itself, is a Fourth Amendment seizure.

Further, many amici argued that emails stored on Microsoft’s server in Ireland are the property of the user who created the emails, and under a traditional property law analysis, a warrant is required for any action the government may take to access that property, which cannot be served on property held outside the United States. Analogizing emails to written letters, a coalition of Fourth Amendment scholars argued that emails retain the same protections the Court granted letters in Ex parte Jackson (1877), and that the attempt to intrude on the property interest through outside means – using technological capabilities to retrieve the emails in the U.S. – necessitated a U.S. based warrant under Kyllo (2001):

Because the emails sought by the Government are the property of the email account holder, and those emails are physically located in Ireland, any action by Microsoft to find and retrieve those emails for the Government would necessarily result in a trespass on property in Ireland. Execution of the warrant would therefore constitute an impermissible extraterritorial application of the SCA.

Although this case will decide the jurisdiction of a U.S. warrant served against U.S. technology companies, it will likely have ramifications for international law and foreign countries practices concerning access to information stored in the United States. Microsoft and other U.S. technology companies have data centers all over the world, but a large percentage of the data is still stored in the U.S., and not accessible by foreign countries under U.S. law. If the U.S. can serve a domestic warrant to access information stored in a foreign country, it would set a precedent for other countries to take similar actions. Essentially, Privacy International and other international law scholars argue that if respect for territoriality is lessened, countries would lose control over the legal processes happening within their own borders, thus losing the ability to protect the privacy and other rights of their own citizens.

EFF has long worked to ensure the greatest privacy protection for cross-border data. In the Microsoft Ireland case, we filed amicus briefs before the district court and the appellate court. We are also fighting for privacy protections at the international level in the Council of Europe, where a new treaty could allow direct foreign law enforcement access to data stored in other countries’ territories. And EFF is advocating against overbroad DOJ legislative proposals to access online content stored abroad.

It is necessary that the Supreme Court holds the U.S. government accountable for following the rules set by Congress, and by international treaty, when law enforcement agencies seek access to our private conversations stored outside the United States. The court is expected to decide this case during the spring 2018 term.

How Congress, the U.S. Sentencing Commission and Federal Judges Contribute to Mass Incarceration

*This piece was originally posted in the fall issue of Litigation

The United States today has a serious over-punishment problem. Beginning in the 1960s and 70s, the country embarked on a shift in penal policies, tripling the percentage of convicted felons sentenced to prison and doubling the length of their sentences.  As a result, America has become an outlier, not just among democracies but among all nations—including such highly punitive states as Russia and South Africa. The United States’ current incarceration rate is five times higher than the rate throughout most of the twentieth century. The very phrase—“mass incarceration”—is meant to provoke shame that the world’s wealthiest democracy imprisons so many people, though crime rates have fallen.

Mass incarceration produces deep social transformations in communities that are disproportionately poor, urban and African-American.  In particular, the punitive criminal justice policies that American policy-makers adopted over the last half-century have resulted in a collective experience for young black men that differs dramatically from the experience of other Americans. Many young black males must contend with long terms of forced confinement and the stigma of criminality, which pervades their post-imprisonment lives. They are marginalized, unable to vote in most states, unlikely to obtain decent jobs, to marry or even to be included in conventional measures of economic status.

The policies that this country adopted were inextricably connected to the 1960’s urban rebellions against discrimination, the lack of jobs, and the actions of law enforcement. Politicians sought to discredit the protests. Federal officeholders from both major political parties routinely equated urban disorder with criminality. The Republican National Convention of 1964 reeked of hostility to a civil rights bill at the same time that its presidential nominee, Barry Goldwater, denounced the growing menace to personal safety. In 1965, President Lyndon Johnson created the Office of Law Enforcement Assistance,  providing additional funding to law enforcement and prisons, and a bureaucracy to fight crime. The Law Enforcement Assistance Act of 1965 and the Omnibus Crime Control & Safe Streets Act of 1968 provided more federal money for the same purpose. Supreme Court decisions such as Terry v. Ohio, which gave the police wide latitude to stop and frisk citizens without probable cause, increased the intensity of the policing of poor and African-American neighborhoods and led to record arrest rates.

In his 1970 state of the union address, President Richard Nixon spoke of winning the war against “criminal elements which increasingly threaten our cities, our homes and our lives.” But this rhetoric inaccurately portrayed America’s crime problem. In 1964, the crime rate in the United States was historically unremarkable. The murder rate was 5.1 per 100,000, whereas in 1921 it had been 8.1.

Yet the movement towards harsher crime laws continued. In 1984, Congress enacted the mis-named Sentencing Reform Act of 1984 (“SRA”) and subsequently passed legislation imposing mandatory minimum sentences in drug cases and others. The SRA abolished federal parole and established a commission to promulgate mandatory sentencing guidelines, thus nearly eliminating judicial sentencing discretion. Congress went on to enact the 1994 Violent Crime Control Act, which provided states with financial incentives to impose longer prison sentences, eliminate parole and good time, and build more prisons. Subsequently, Congress passed the Anti-Terrorism and Effective Death Penalty Act, significantly curtailing state prisoners’ ability to obtain habeas corpus relief for federal constitutional rights violations.

Most criminal justice scholars agree that the narrative that started over 40 years ago – that harsh sentences were needed to incapacitate offenders and deter violent crime – was false, that the federal prison population is too large, that most prisoners could serve shorter sentences with no adverse impact on public safety, and that mass incarceration has a devastating effect on many families, particularly in minority communities. Yet Congress, the United States Sentencing Commission (“the Commission”) and the federal judiciary, despite being well aware of these problems, have done remarkably little to alleviate them. Congress has not eliminated or reduced mandatory minimum sentences. While the Commission made one important change in the drug guidelines and took small steps to improve several others, it has largely ignored the issue of mass incarceration. And though the Supreme Court no longer requires federal judges to follow the very harsh Federal Sentencing Guidelines (“the guidelines”), most judges continue to do so anyway.

Much of the federal over-punishment problem stems from the SRA. Before the SRA, federal judges enjoyed broad sentencing discretion. In the 1970s, however, a number of legal academics led by Marvin Frankel, a judge and former professor of administrative law, proposed creating an agency to establish numerical sentencing guidelines. They argued that judges had too much sentencing discretion, leading to excessive sentencing disparity. The notion that disparity was widespread, however, was supported by little evidence. And to the extent that disparity existed, it had multiple causes aside from judicial discretion, including differing prosecutorial practices and regional traditions.

Moreover, Frankel and his colleagues gave little thought to the likelihood that supplanting judicial discretion and individualized sentencing with numerical guidelines would produce much harsher sentences. Like mandatory minimums, numerical guidelines are influenced by political considerations and are therefore always higher than they should be. Diminished judicial discretion also increases the power of prosecutors—who decide what charges to bring, and therefore what guideline will apply. Frankel’s group also rejected the idea shared by many students of criminal justice that numerical guidelines were, by definition, rigid and inflexible and thus incapable of capturing important differences between offenders.

Criminal justice is such a politicized issue that it is hard to legislate on the subject without getting enmeshed in the politics of law and order. The SRA was no exception. Its main proponent, Senator Ted Kennedy, had no knowledge of or experience with sentencing. Worse, Kennedy was overly eager to be regarded as an effective legislator and thought that the way to achieve this goal was to pass a lot of bills. Thus, there was almost no compromise that he would not enter into, no amendment he would not accept, if it would help to get a bill that he was sponsoring passed.

Kennedy accepted numerous harmful amendments to the SRA, including one making the guidelines binding instead of advisory.  As the bill went through Congress, it essentially became another law and order bill, whose principal feature was that it would impose additional punishment on virtually all defendants. Nevertheless, Kennedy strongly supported it as did Joe Biden who, as Chairman of the Senate Judiciary Committee, played an important role in passing many of the brutal anti-crime laws of the 1980s and 90s. Besides Kennedy and Biden, the SRA’s greatest supporters were President Reagan, who touted it as legislation that would crack down on criminals, and far right senators like Strom Thurmond and John McClellan who knew that curtailing judicial discretion would lead to harsher sentences. These conservative senators also had long-standing complaints about federal judges stemming from decisions in the areas of racial segregation and criminal procedure and, for this reason too, were happy to limit judicial power.  Although a few insightful legislators such as John Conyers spoke out against eliminating individualized sentences, the SRA passed overwhelmingly.

Unsurprisingly, the Commission that the bill created proceeded to promulgate very harsh guidelines. Only one of the seven commissioners had any previous sentencing experience, and all seven regarded the Justice Department and the most law and order members of Congress as their principal constituencies. Although the Commission stated that it based the guidelines on past sentencing practice, it had limited data on past practice and, in many cases, ignored past practice entirely. To the extent that the Commission relied on past practice, it counted only past prison sentences, ignoring that approximately 50% of pre-guideline sentences were sentences of  probation. Strongly biased in favor of prison sentences, the Commission created guidelines that barred judges from putting defendants on probation except in the rarest instances. To this day, the guidelines do not affirmatively recommend probation in any case; rather, the penalty for every offense references the number of months in prison.

Nearly all of the guidelines were excessively severe. The drug guideline is an example.  Before the Commission formulated the guidelines, Congress enacted the Anti-Drug Abuse Act of 1986, which established a three-tier sentencing structure calling for sentences of ten years to life, five to forty years and zero to twenty years, depending on the quantity of drugs. The Commission, which was supposed to be independent of Congress, quickly followed suit, establishing punitive guidelines based on the identical quantities. The result was increased prison terms far above previously typical lengths. The child pornography guideline is another example.  Over time, a combination of Congressional directives and guideline changes caused the mean sentence for possession of child pornography to increase from thirty-six to one hundred and ten months. As for fraud and theft offenses, like drug offenses, the Commission treated amount as a proxy for seriousness. Focusing so exclusively on quantity, however, often led to the unfair over-simplification of complicated facts as well as to many enormously long sentences.

The Commission also discounted congressional directives that could have softened the guidelines. For instance, the SRA stated that a probationary sentence would generally be appropriate for first offenders who had not been convicted of a crime of violence or an otherwise serious offense. The Commission viewed this language as a problem, which it solved by simply reclassifying as “serious” many offenses for which defendants had previously received probation.

Over the next twenty years the Commission regularly amended the guidelines to make them even more severe.  As one scholar put it, the guidelines were subject to a one-way upward ratchet in which sentences were raised easily and often, and lowered rarely and with difficulty.  Thus, the average federal sentence increased from twenty-eight to fifty months. With the SRA’s abolition of parole, the average time that a defendant served increased from thirteen to forty-three months. While in the pre-guideline era, judges sometimes imposed excessively harsh sentences, under the guidelines, harshness became a rule of law. Between 1987 and 2013, the federal prison population increased from about 50,000 to almost 220,000, before dropping slightly.

In its landmark decision in United States v. Booker, the Supreme Court in 2005 struck down the mandatory feature of the guidelines, thus giving judges the opportunity to establish a less punitive sentencing regime. In subsequent decisions, the Court made clear that judges had no obligation to follow the guidelines. Unfortunately, however, judges have almost totally failed to take advantage of Booker to ameliorate the harshness of the federal sentencing regime. After Booker, judges slightly reduced the length of sentences, from 47.9 months in fiscal year 2003, to 44 months in 2016. Shockingly, however, the number of offenders receiving prison-only sentences actually increased, from 83.3% in fiscal year 2003 to 88.1% in fiscal year 2016.

The only inference that can be drawn from these numbers is that, notwithstanding the punitive and prison-oriented nature of the guidelines, judges are not troubled by them.  How can this be?  It may be that judges have become so used to the guidelines that relying on them seems normal and appropriate. Possibly, the answer lies in the psychological phenomenon known as anchoring, the tendency of someone who must decide an inherently subjective question and is given a numerical baseline to give great weight to the numerical baseline regardless of its merit. Also, judges are people who follow rules and may, therefore, tend to follow guidelines even if they don’t have to.  Finally, judges may have consciously bought into, or less consciously assimilated, the punitive attitudes that have been so prevalent in this country for so long.

Other factors also contribute to the problem. To some extent, appellate courts have pushed judges toward the guidelines. When the guidelines were mandatory, courts of appeals overzealously enforced them. And even after Booker, when reviewing sentences for reasonableness, courts of appeals have tended to under-police guideline sentences and over-police non-guideline sentences.

Other players in the sentencing process, such as probation officers who provide judges with pre-sentence reports on defendants, also push judges toward the guidelines. When the mechanistic approach to sentencing called for by the guidelines commenced, the role of the probation officer shifted dramatically. Under the SRA, probation officers, who formerly were the social workers of the criminal justice system, became the guardians of the guidelines. Instead of preparing reports geared towards understanding the causes of an offender’s behavior and assessing the possibility of change, the officer’s main task was to determine what numerical guideline applied to the facts of the case. Even after Booker, this role has changed little.  Working closely with the Commission, probation officers almost invariably recommend guideline sentences. The same is true of prosecutors who almost uniformly continue to advocate guideline sentences.

In recent years, much has been written on mass incarceration. Advocates have called for changes in the policies that cause it, and policy makers are well aware of the issue. President Obama became the first president to visit a federal prison and granted clemency to a number of offenders, albeit a very modest percentage of the federal prisoner population. And in a recent session of Congress, bi-partisan sentencing reform legislation scaling back mandatory minimum sentences was approved by both the Senate and House judiciary committees, before stalling due to opposition from a handful of conservative senators.

Clearly, each of the major players in federal sentencing could do much to reduce mass incarceration. It seems unlikely, however, the much progress will be made in the near future.  In his campaign, President Donald Trump emphasized law and order and said nothing suggesting that he regarded mass incarceration as a problem. Attorney General Jeff Sessions, a strong law and order advocate and proponent of mandatory minimum sentences, was one of the senators to kill the bi-partisan sentencing reform bill in Congress. As attorney general, Sessions has revived the long-disproved narrative that most drug offenders are violent and is unlikely to encourage Congress to cut back on mandatory minimums or to reduce any federal criminal penalties.

As an independent agency, the Commission could take meaningful steps in the area of mass incarceration regardless of the political ideology of the administration in power.  And, as stated, the Commission has recently taken several positive steps. For the Commission to make a major dent, however, it would have to recognize how serious the problem of severity in federal sentencing actually is and that too many defendants are serving sentences longer than necessary to satisfy any reasonable purpose.

Reducing mass incarceration is conceptually simple. It means sending fewer defendants to prison for shorter periods of time. Thus, the first thing the Commission could do is to review the guidelines from top to bottom with an eye toward recommending as many non-custodial sentences as possible and substantially reducing sentences. Although the Commission should examine every guideline, it might begin with those that, based on sentencing practices, judges consider most problematically harsh.

The likelihood that the Commission will seriously address the problem of the severity of the guidelines, however, is small.  This is so partly because despite its independence the Commission is inevitably somewhat political. Its members are nominated by the President on the recommendation of the political parties. More importantly, however, the Commission has focused excessively and single-mindedly on the issue of inter-judge disparity. Like Congress, the Commission has ignored the fact that the most comprehensive empirical study of the SRA concluded that such a focus was fundamentally misguided.  In fact, the study found that the SRA itself, as well as the guidelines, was based on the misconception that sentencing justice is synonymous with the minimization of inter-judge disparity.  Rather, the study concluded that the ultimate objective of an effective and credible sentencing system should be reasonable sentences, and that this objective could only be achieved by the exercise of informed discretion by judges and not  by a system of formal rules yielding a quantitative measure of justice.  Finally, the study determined not only that the sentencing system established by the SRA was based on a misconception but actually on hostility to the practice of judging, and that a system based on this attitude could never achieve justice.

Thus, neither Congress nor the Commission is likely to significantly reduce mass incarceration in the next four years. Sadly, the possibility that federal judges will do much to alleviate the problem is also remote. Judges have not only adhered too closely to the guidelines, but they have also been infected by the preoccupation with inter-judge disparity. Law professor, Nancy Gertner, a former judge, described this problem well:

The Guidelines essentially supplanted everything.  It was almost as if we could no longer speak about anything else . . .’It’s as if the only thing we are talking about is whether I am doing the same thing as Judge Adelman is doing, even if we are both wrong.'

The response to one of my own decisions also illustrates the problem. The main point of the decision, which involved an immigration issue, was that a punishment enhancement called for by the guidelines was excessively harsh. A subsidiary point was that the sentence called for by the guidelines was higher than those imposed on defendants in certain districts near the Mexican border that were employing special “fast-track” programs. Many judges responded to the decision, but every respondent commented on the subsidiary point relating to the disparity in the practices of different districts and none to the critique of the harshness of the enhancement.

One can only hope that a recent speech by commissioner and Eleventh Circuit Judge William Pryor, entitled “Returning to Marvin Frankel’s First Principles in Federal Sentencing,” is not a sign of things to come. Unfortunately, like Frankel, Pryor, a former Alabama Attorney General and longtime associate of Sessions, measures fairness in sentencing primarily by the presence or absence of disparity. To reduce disparity, he seeks to eliminate individualized sentencing. Pryor objects to the discretion conferred on judges by the Supreme Court in Booker, objects to allowing judges to consider individual characteristics of defendants such as their backgrounds and family histories, and advocates a return to mandatory guidelines. While Pryor acknowledges that severity is a problem in the present system, his insistence on mandatory guidelines means that many defendants would serve even longer prison sentences than they do now and that defendants who could appropriately receive sentences of probation will be sent to prison. It is ironic that in a country where economic and political inequality has emerged as an issue, one of the few areas where federal policy-makers actually attempt to achieve greater equality is in corrections, yet their effort is to ensure that criminal offenders spend an equal—and very substantial—amount of time in prison.

One Year of Court Packing

For judicial nominations, 2018 began much the way 2017 ended. Rushed and reckless sum up the confirmation process.

Look at the pace with which the Senate is confirming nominees. Chairman Chuck Grassley, R-Iowa, last week jammed through the Senate Judiciary Committee 17 of Trump’s judicial nominations. As Sen. Christopher Coons, D-Del., a committee member, noted on an ACS briefing call, the rocket docket is now the Senate Judiciary Committee.

In the waning days of last year, drama, worthy of a reality show, surrounded Trump’s judges. The White House withdrew three candidates after Republicans called out their lack of qualifications. In one instance, a viral video captured Matthew Petersen, a former judicial nominee for the U.S. District Court for the District of Columbia, failing to answer basic legal questions.

At the same time, with 12 circuit court confirmations, Trump set a record for the most lifetime appointments to the federal appeals court in the first year of any president.

These two facts are related.

The safeguards, the existing structures within the Senate and the Judiciary Committee, are being removed from lawmakers’ role in confirming judicial nominees.

There have been four hearings packed with multiple circuit court nominees. That means that Senators have a five-minute round of questions to divide between two or more nominees for a lifetime position on the court of appeals. These are the courts of last resort for most federal cases.

With less time to conduct research and ask good questions, it is difficult for members of the Senate Judiciary Committee to make an informed decision. Senators are being rushed and required to make snap judgments to consent to a lifetime circuit seat.

For the second time, Sen. Grassley has ignored a century-old Committee tradition, the blue slips, in scheduling a Jan. 24 hearing for judicial nominee Michael Brennan without the prior consent of Sen. Tammy Baldwin, D-Wis. The tradition involved a home-state senator consenting to a confirmation hearing.  For every district court and circuit court nominee, the two home-state senators representing the state with relevant vacancy are asked to convey their views on the nominee. The blue slip was a way for individual Senators to secure consultation from the White House before nominations and make sure that nominees fit with home-state values.

During the entire Obama Administration, nominees, under both Democratic Chair Patrick Leahy (D-VT) and later Republican Chair Grassley, the Judiciary Committee never moved a nominee without a returned blue slip.

What does that mean?

Eighteen of President Obama’s nominees did not have confirmation hearings because Republican Senators declined to return their blue slips despite the White House’s exhaustive consultations. These 18 vacancies, including several circuit court vacancies, now are being filled. Recently, we saw a Trump nominee proceed through a Judiciary Committee hearing without a blue slip, with one more scheduled for this Wednesday.

With the erosion of the blue slip process, we see a truncated vetting process with a low-quality review. We have the results to show it.

  • Four nominees received “not qualified” ratings from ABA due to the lack of judicial experience, lack of legal experience as well as temperament.
  • Blog posts from multiple nominees have been referenced in their confirmation hearings as demonstrating a temperament that is clearly not appropriate for a federal judge, for example:
    • A candidate blogged in support of birtherism
    • A nominee suggested that “mama Pelosi” should be gagged
    • A blogger called Justice Anthony Kennedy a “judicial prostitute”
    • Another nominee compared abortion to slavery
    • A candidate complained that Americans overreacted to the mass shooting at Sandy Hook
    • Another Trump pick repeated anti-gay slurs
    • A blogger wrote that transgender children are proof that Satan’s plan is working

A bad process has produced bad outcomes. We must demand better from the Senate majority.